Purpose-built for Keap accounts

Move from Keap to
GoHighLevel
without losing anything.

A done-for-you migration service built by someone who has migrated databases with 73,000+ transactions, decoded Keap's internal field IDs, and rebuilt custom billing systems from scratch.

Get an instant quote → See how it works
20k+
Contacts migrated
73k+
Transactions transferred
8
Custom scripts built
100%
Data integrity
Why most migrations fail

The problems we have already solved for you

Every Keap to GHL migration hits the same walls. We have already hit them, documented them, and built tools to get past them.

❌ Problem
GHL's Orders API is read-only
You cannot create historical orders via API. Most agencies discover this mid-migration and give up on financial history entirely.
✓ Our solution
Native CSV import with custom formatting
We format orders to GHL's exact CSV spec, handle multi-line items, clean phone formats, and import the full history via the UI importer.
❌ Problem
Keap stores custom fields as numbers
A field called "Last Course Attended" is stored as "Field ID 33". Without decoding these, custom data arrives blank in GHL.
✓ Our solution
Custom field ID decoder and populator
We built a script that decodes every Keap field ID, maps it to the correct GHL field, and updates all contacts automatically.
❌ Problem
Country and phone format mismatches crash imports
GHL rejects contacts with invalid country codes, malformed phone numbers, or missing emails — sometimes thousands at once.
✓ Our solution
Multi-pass cleaning with auto-retry
Our fix-and-retry script normalizes country codes to ISO standard, cleans phone formats, and re-imports all rejected contacts automatically.
❌ Problem
No Keap invoice API endpoint
Keap's API does not expose invoices for most account types. This is undocumented and only discovered when you try to pull the data.
✓ Our solution
Order and transaction coverage
We import full order history and 24,000+ transaction records which together provide a complete financial picture without needing invoices.
Transparent pricing

One fixed price.
No surprises.

Priced by database size so you know exactly what you are paying before we start.

Tier 1
Starter
Up to 5,000 contacts
$997
One-time fee
  • Contact import with tags
  • Up to 5 custom fields
  • Products import
  • Orders and transactions (2 years)
  • Basic data cleanup
  • Progress report
  • 30 day email support
  • Full financial history
  • Custom field population
  • PayPal subscriber audit
Get started
Tier 2
Standard
5,001 to 15,000 contacts
$1,997
One-time fee
  • Everything in Starter
  • All custom fields mapped and populated
  • Full financial history (all years)
  • Product purchase history per contact
  • PayPal subscriber audit
  • Walkthrough guide for your team
  • 60 day email support
  • Complex billing systems
  • Multi-currency handling
  • Video walkthrough recording
Get started
Tier 3
Advanced
15,001 to 30,000 contacts
$2,997
One-time fee
  • Everything in Standard
  • Complex billing system migration
  • Multi-currency handling
  • Deduplication audit report
  • Failed import retry runs
  • Video walkthrough recording
  • Financial reconciliation report
  • 90 day support
  • Two Keap accounts
  • Priority turnaround
Get started
Tier 4
Enterprise
30,000+ contacts or complex
$4,997+
Custom quote available
  • Everything in Advanced
  • Two Keap accounts supported
  • Custom field ID decoding
  • Full financial reconciliation
  • Priority turnaround (5 to 7 days)
  • Dedicated Slack channel
  • GHL sub-account configuration
  • Post-migration QA call
  • 120 day support
  • Custom SLA available
Get started
Add-on services
Workflow rebuild (per workflow)
Rebuild one Keap sequence as a GHL workflow with SMS and AI
$197 to $397
Core automations package
4 to 6 priority workflows rebuilt and tested
$997
Full automation build
All active campaigns, forms, booking pages and pipelines
$1,997
PayPal to Stripe transition
Managed outreach to active subscribers with re-auth links
$497
GHL sub-account setup
Full configuration before migration begins
$297
Monthly maintenance retainer
Ongoing GHL support, updates and optimisation
$297/mo
How it works

Six steps. Every project.
No exceptions.

The same proven process runs on every migration. No guesswork, no surprises.

1
Intake and audit
30 min
Client provides info
You fill out the intake form. We audit your database size, custom fields, payment processor, active subscribers, and financial history depth to confirm your tier and scope before any work begins.
Intake questionnaire
Database size audit
Scope confirmation
Invoice issued
Output
Confirmed scope, fixed price, project kick-off
2
Data extraction and pre-migration audit
2 to 3 hours
We handle this
Client shares Keap API key via secure form. We extract all contacts, tags, custom fields, orders, transactions, and products. We run a full reconciliation report to understand exactly what needs to move.
keap_extractor.py
reconcile.py
Data overview report
Output
Full data extract, financial reconciliation report sent to client
3
GHL pre-configuration
1 hour
We handle this
We configure the GHL sub-account before a single record is imported. Currency, timezone, all custom fields created via API, folder structure organised. Client connects their payment processors.
Currency and timezone
19+ custom fields via API
Dropdown options configured
Client connects Stripe and PayPal
Output
GHL fully configured and ready to receive data
4
Data migration
4 to 8 hours
We handle this
We run eight scripts in a fixed sequence. Products first (so order history links correctly), then contacts, orders, transactions, and finally custom field population. Every failed import is automatically retried with data fixes applied.
format_products.py
data_transformer.py
ghl_importer.py
fix_and_retry.py
format_orders.py
format_transactions.py
populate_custom_fields.py
populate_product_names.py
Output
All data live in GHL with custom fields populated
5
QA and progress report
1 to 2 hours
We handle this
We spot-check 20 to 30 contacts manually, verify financial totals match the reconciliation report, and generate a branded progress report showing exactly what was moved. Client reviews and confirms before we close the project.
Manual QA check
Financial total verification
Progress report generated
Walkthrough guide delivered
Output
Client reviews GHL and confirms everything looks correct
6
Handoff and close
30 min
Client signs off
Client confirms sign-off. We deliver the final handoff document. We recommend keeping Keap active for 60 days as a reference before cancelling. Workflow rebuild service offered as an optional next step.
Final handoff document
60 day Keap reference period
Workflow rebuild upsell (optional)
Support period begins
Output
Migration complete. Client operating fully on GoHighLevel.
What makes this different

Built by someone who has
already hit every wall.

Every limitation, every API quirk, every data format issue has been documented and solved before your project starts.

🔧
Custom Python toolkit
Eight purpose-built scripts handle extraction, cleaning, formatting, importing, and retrying. A migration that would take weeks manually runs in hours.
🔍
Field ID decoding
No other service does this. We decode Keap's internal numeric field IDs and populate every custom field on every contact automatically.
📊
Full financial history
We import the complete financial picture going back to the beginning of your account. Not just recent data — everything.
🔄
Automatic retry logic
Every failed import is caught, diagnosed, fixed and retried automatically. Country codes normalized, phone numbers cleaned, emails validated.
📋
Reconciliation report
You receive a full audit showing exactly what moved, what could not be moved, and why. No mystery gaps. No unexplained missing data.
🛍️
Purchase history per contact
Every contact shows a comma-separated list of everything they have ever purchased. Instantly visible on the contact record in GHL.
Instant quote

What will your migration cost?

Adjust the sliders to match your database and see your price instantly.

Migration calculator
No email required. Adjust and see your estimate immediately.
Number of contacts 10,000
Number of custom fields 10
Years of financial history 5 years
Additional services needed
Estimated investment
$1,997
Standard Migration
5,001 to 15,000 contacts
Turnaround: 5 business days
Includes 60 day support
Book this migration →
The toolkit

Every tool documented.
Every script tested.

The complete migration toolkit built from real-world projects. Reusable on every future Keap to GHL migration.

keap_extractor.py
Pulls all contacts, tags, orders, transactions, products, and custom fields from Keap REST API. Saves to /keap-export/ folder.
Phase 1
data_transformer.py
Cleans contacts, merges tags, removes blanks and unsubscribes, splits into 5,000-row batch files for import.
Phase 1
reconcile.py
Cross-references orders and transactions to produce a financial reconciliation report. Identifies mismatches before import.
Phase 1
format_products.py
Formats Keap products for GHL import. Sets currency, converts prices, maps SKUs. Outputs products-ghl-ready.csv.
Phase 2
import_products.py
Imports all products via GHL API. Handles one-time and recurring product types. Logs all results.
Phase 2
ghl_importer.py
Pushes cleaned contacts to GHL in batches of 100. Upserts on email to prevent duplicates. Retry logic for timeouts.
Phase 2
fix_and_retry.py
Fixes and retries all failed contact imports. Normalizes country codes (ISO 3166-1), cleans phone formats, validates emails.
Phase 2
format_orders.py
Formats orders for GHL CSV import. Splits multi-item orders into rows, cleans phone numbers, converts dates to DD/MM/YYYY.
Phase 2
format_transactions.py
Formats 73k+ transactions for GHL CSV import. Filters zero-amount records, normalizes phone and name fields.
Phase 2
split_transactions.py
Splits large transaction files into 1,000-row chunks to comply with GHL's CSV import row limit.
Phase 2
populate_custom_fields.py
Decodes Keap numeric field IDs and populates all 19 custom fields on each GHL contact. Handles AutoBill system mapping.
Phase 3
populate_product_names.py
Extracts all products each contact has purchased and writes a comma-separated list to the Product Name custom field in GHL.
Phase 3
LimitationPlatformImpactOur workaround
Orders API is read-onlyGHLCannot create orders via APINative CSV import with custom column mapping
No invoice API endpointKeapInvoice history not extractableOrders and transactions cover the financial picture
No subscriptions endpointKeapRecurring billing not directly exportableExtracted from order records and payment plan data
CSV row limit of 1,000GHLLarge transaction files rejectedsplit_transactions.py splits into 1,000-row chunks
Custom fields stored as IDsKeapField values arrive blank without decodingpopulate_custom_fields.py decodes all field IDs
Country codes must be ISO alpha-2GHLContacts with full country names rejectedfix_and_retry.py normalizes using pycountry library
Phone numbers: digits and hyphens onlyGHLContacts with +44 format rejectedPhone cleaning strips all non-digit non-hyphen characters
Refund history not importableGHLRefunds missing from revenue reportsDocumented in client report. Keap kept active 60 days.
Saved card data cannot be exportedPayPalActive subscribers must re-authoriseIndividual outreach with Stripe re-auth links
Pipeline creation requires UIGHLCannot create pipelines via APIManual creation before import. Documented in SOPs.
PhaseTaskWhoStatus check
Pre-migrationClient completes intake questionnaireClientIntake form submitted
Pre-migrationDatabase size and tier confirmedAlexInvoice issued
Phase 0GHL currency and timezone setAlexConfirm in GHL Settings
Phase 0All custom fields created via APIAlexRun create_ghl_custom_fields.py
Phase 0Client connects Stripe and PayPalClientPayments > Integrations shows connected
Phase 1Extract all Keap dataAlexRun keap_extractor.py
Phase 1Run reconciliation reportAlexRun reconcile.py
Phase 1Clean and batch contactsAlexRun data_transformer.py
Phase 1Import contacts to GHLAlexRun ghl_importer.py
Phase 1Fix and retry failed importsAlexRun fix_and_retry.py
Phase 2Format and import productsAlexRun format_products.py then import_products.py
Phase 2Format and import orders via CSVAlexRun format_orders.py then GHL UI import
Phase 2Format, split and import transactionsAlexRun format_transactions.py and split_transactions.py
Phase 3Populate all custom fieldsAlexRun populate_custom_fields.py
Phase 3Populate product name fieldAlexRun populate_product_names.py
QASpot-check 20 to 30 contactsAlexVerify names, tags, custom fields, orders
QAVerify financial totals matchAlexCompare GHL totals to reconciliation report
HandoffGenerate and send progress reportAlexHTML or Word version sent to client
HandoffClient reviews and signs offClientWritten confirmation received
CloseDeliver final handoff documentAlexDocument sent with walkthrough guide
TierDatabaseYour timeTurnaroundHourly rate (implied)
Starter — $997Up to 5k contacts6 to 8 hours3 business days$125 to $166/hr
Standard — $1,9975k to 15k contacts10 to 14 hours5 business days$143 to $200/hr
Advanced — $2,99715k to 30k contacts16 to 20 hours7 business days$150 to $187/hr
Enterprise — $4,997+30k+ contacts25 to 35 hours10 business days$143 to $200/hr
Note on script reuse: The first migration took 40+ hours because every script was built from scratch. Every subsequent migration runs the same scripts — reducing your actual hands-on time to 4 to 8 hours regardless of database size. The rest is automated execution time while scripts run.
Get started

Tell us about your Keap account

Fill out this form and we will confirm your tier, send a quote, and schedule a kick-off within one business day.

Fixed price confirmed before any work starts
Secure credential handling — no keys sent by email
Full reconciliation report before and after migration
Keap stays active until you are fully on GHL
60 to 120 day support depending on tier
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